Office Administrative Assistant

Offshoots, Inc. is seeking a part-time Office Administrative Assistant for 15-20 hours a week. Hours are flexible. The position will involve working 1 day a week in the office with the rest of the work able to be conducted remotely. The job will mainly consist of coming in 1 day and up-keeping the office, and managing phones, client responses, and other duties in the office and remotely. The candidate will assist in managing business operations and day-to-day activities of the firm – from bookkeeping to marketing and office upkeep.

Job responsibilities include (but are not limited to): QuickBooks data entry, processing accounts payable and receivable, processing timesheets and payroll, responding to new client inquiries, answering phones, supply ordering, scanning, filing, and upkeeping office space, requesting permits, staff travel arrangements, printing, plant ordering, completing marketing proposals, computer & software setup, hiring postings, updating the website with text and photography.

Successful candidates must be able to manage multiple assignments with competing priorities in a fast-paced environment and be a team player, able to operate while proactively reaching out within the firm to find solutions, anticipate needs of the principal, and have excellent attention to detail; maintain a level of confidentiality and professional manner; support office of six to ten staff by assisting with various tasks. Successful candidates must have excellent time management skills as much of the daily workload will be remote and require candidates to schedule and allocate time themselves.

This position requires the candidate to have a functioning phone and computer with reliable internet access. The position requires knowledge/experience with Outlook and Microsoft Office. Experience with Dropbox, WordPress, Adobe Creative Suite (Photoshop, InDesign, Illustrator), Quickbooks, and graphic design skills are highly desirable. Some Landscape Design or Landscape Architecture education or experience is preferred.

We are open to discussing exact hours and schedule with the right candidate.  For consideration, please forward a letter of interest including resume, contact information for 3 references, and portfolio (if applicable to demonstrate graphic design skills) to office@nulloffshootsinc.com

About our Practice:  Focused on creating productive landscapes that provide ecological, social, and economic benefits, Offshoots, Inc. is a landscape architecture, planning, and horticultural installation company in Boston.  We specialize in the design of green infrastructure and phytoremediation systems to uptake and remove pollutants from the environment.  Projects include large-scale regional planning initiatives, public park, and streetscape design, multi-family housing, and residential gardens.  Please visit our website: www.offshootsinc.com